Setting up the Scheduled Meeting (Normal Meeting)

Schedule a meeting from the Meetings calendar when you want to schedule a one-time meeting link or a personal room meeting.

Steps to schedule a meeting (Via WebEx App)

Step 1: Go to Meetings

Step 2: Click Schedule a meeting , and then enter your meeting info:

Edit the meeting topic.
choose a Startand End date and time.
Check Recurrence and choose the meeting frequency.
Select a Meeting link, and choose Generate a one-time meeting link

Step 3: Add Invitees, enter names or email addresses.

NOTE: When your account is set up with Hybrid Calendar , you see icons beside each person’s name to show their availability.

Available
Unavailable
Unknown availability

Step 4: Add Rooms, enter the name of a meeting room.

NOTE: When your account is set up with Hybrid Calendar, you see icons beside each room name to show the availability.

Available
Unavailable

Step 5: Click Schedule

The meeting is created and added to your calendar. An email invitation is sent to everyone invited to the meeting. If you need to make changes, you can update the meeting details or cancel the meeting.

Steps to schedule a meeting (Via WebEx Scheduler in Microsoft Outlook):

By using the Webex Scheduler, you can schedule Webex meetings or Webex Personal Room meetings directly from Microsoft Outlook. The calendar invite shows the Webex meeting details, including a link to join the meeting.

Below are the steps to schedule the meeting from outlook:

Step1: Create an appointment in Outlook.

Step2: Enter the appointment name, location, and start and end times.

Step3: If you want the appointment to repeat, do one of the following:

Select Recurrence in the ribbon and then select how often you want this appointment to repeat and when you want it to end.

Step4: To invite others, do one of the following:

Select Invite Attendees and then type one or more email addresses in the Required box.

Step5: in the Cisco Webex group on the ribbon in Outlook, select Add Webex Meeting.

Step6: (Optional) Edit the meeting options, such as add an alternate host or cohost. You can also set the entry and exit tone, change the meeting password, or add a tracking code. in the Cisco Webex group on the ribbon in Outlook, select Webex Preferences