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Tag: Cisco Webex

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Different Types of The WebEx Meetings

What are the different types of the WebEx meetings

There are three types of WebEx meetings:

  • Personal Room meeting
  • Standard Scheduled meeting
  • Personal Conference meeting

Meetings offers a feature-rich collaboration experience. But when should you use a Webex Personal Room meeting, a standard scheduled meeting, or a Personal Conference meeting? Use this knowledge article to decide which type of meeting works best for you.

  1. Personal Room Meeting
    • Personal Room meetings are best for impromptu meetings, and back-to-back meetings in which the meeting host wants to remain in one meeting room for several meetings and have attendees join at different times.
    • You can start a Personal Room meeting from your Webex site. You can schedule single occurrence and recurring Personal Room meetings in Outlook using the Webex Meetings Desktop App.
    • Attendees can’t join before the meeting starts but, during a meeting, you can lock your Personal Room. People wait in a virtual lobby until you admit them. You can also set your Personal Room to lock automatically zero to 20 minutes after the meeting starts.
    • You can add cohosts or alternate hosts to let others host your Personal Room meetings without you.
    • Your cohosts or alternate hosts can schedule personal meetings on your behalf.
    • All Personal Room meetings use your Personal Room URL as the meeting link that users click to join. Your Personal Room URL is in the format company.webex.com/meet/ username.
    • All meetings use your Personal Room video address as the video address that users dial if they join by video system.
  2. Standard Scheduled meeting
    • You can schedule a standard meeting from your Cisco Webex site, in Microsoft Outlook using the Cisco Webex Meetings Desktop App, or from your mobile device.
    • You can schedule single occurrence or recurring meetings.
    • You can choose to require registration when you schedule the meeting.
    • You can choose to allow attendees to join the meeting up to 15 minutes before start time when you schedule the meeting.
    • You can add alternate hosts and let anyone with a host account on the Webex site host the meeting.
    • Someone with a host account on the Webex site can schedule a meeting on your behalf. You are the only host who can start the meeting.
    • Each meeting has a unique meeting URL that users click to join.
    • Each meeting has a unique video address that users dial if they join by video system.
  3. Personal Conference meeting
    • A Personal Conference meeting is an audio-only meeting that’s like a conference call. This meeting type can be escalated to a standard scheduled meeting, if needed. A meeting URL is generated when a Personal Conference meeting is scheduled.
    • You can schedule single occurrence meetings from your Webex site and in Outlook using the Webex Meetings Desktop App. You can schedule recurring meetings using the Webex Meetings Desktop App.
    • You can add alternate hosts to let others host your Personal Conference Meetings without you.
    • We don’t recommend that you allow attendees to join before the meeting starts. Doing so could allow unwanted participants to potentially cause fraudulent telephony charges before the host joining.
    • If you escalate the meeting to a standard Webex meeting, each meeting has a unique meeting URL that users click to join.
    • The maximum number of participants is 500 audio-only participants. If escalated to an online meeting, the first 25 participants can join.

See the table and following descriptions for more details.

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Connect to meeting audio and do content sharing

How to Connect to Meeting Audio and Do Content Sharing

Cisco WebEx offers several audio connection types for meetings, including using your computer, phone, or internet. Below are the types of the various options available to connect to WebEx meeting audio.

  1. Computer audio (Use internet for audio):
    Use speakers or headphones to connect to audio over the internet. This option is considered to have the highest audio quality. If your computer has a supported sound card and an internet connection, you can also use a headset to join the meeting.
  2. Call me:
    Enter a phone number for the meeting to call, such as your home or work number. This option allows you to move around while still participating in the meeting.
  3. Call in:
    Dial into the meeting from your phone when it starts. You can find a list of global call-in numbers after joining the meeting. You can also use this option if your battery is low, and you want to switch to audio-only mode to save battery life.
  4. Don’t connect to audio:
    This option prevents you from hearing audio in the meeting, but you can still use your device to share content.

Content sharing in WebEx meeting:

When you share content in Webex App, everyone in the meeting can easily see what’s being discussed. Anyone can share content, but only one person can share at a time.

If you are a host or cohost of the meeting, you can disable sharing for all other participants during a meeting.

You can share content when you’re connected to a room or desk device.

Step1: During a meeting, select

Step2: When you’re sharing content with video or audio, you should check these options:

Optimization drop-down list:

  • Automatically Optimize—Chooses the best optimization for your content type.
  • Optimize for text and images—Displays text and images in your shared content at the highest resolution and clarity possible.
  • Optimize for motion and video—The video plays back much more smoothly, as some resolution is sacrificed in Favor of a higher frame rate to reduce lag and increase fluidity in your shared video, animation, or dynamic content.
  • Share computer audio—Allows others to hear your computer audio in addition to your microphone audio.
Step3: Choose the screen or application that you want to share.
  • If you share your screen, it shows your Webex App windows, by default. To prevent them from being visible to other participants, hide Webex App.
  • For applications share all or an individual application window. To share your Webex App meeting window and all floating windows, you must select Share all windows from an application.
  • Hold Shift to select multiple applications. Everyone in the meeting sees one of the shared applications at a time only.
  • If you don’t see the app that you want to share, scroll to see all your open apps, or drag the resize handle on any of the four corners or sides to make the window larger or smaller.

Step4: Check the Show me in front of presentation check box to show your video in front of the shared content.

NOTE: This option isn’t available when you share your Webex App meeting window and all floating windows.

Step5: While you’re sharing, you can select the following:
  • Pause to pause sharing your screen or application.
  • Resume to resume sharing your screen or application.
The  indicator shows your network connection and CPU usage, the  indicator appears when the meeting is being recorded, and the  indicator appears when the meeting is locked. Step6: When you want to stop sharing, click Stop  at the top of the screen.